Annual MVR Review Tracker Template

Annual MVR inquiries and driver qualification reviews are required within 12 months of the last review for each CDL driver. Use this tracker to stay on schedule.

Last updated: June 4, 2026

Sourced from FMCSA regulations and official government publications. How we research · Report an error

Checklist Items

Required — Driver Name
Required — Last MVR inquiry date
Required — States queried for MVR
Required — Next MVR inquiry due date (no more than 12 months after last)
Required — Last annual review date
Required — Next annual review due date
Required — Annual review conducted by (name/title)
Required — Review result: no disqualifying violations found (Y/N)
Any corrective action needed (description)

Checkboxes reset on page reload. This is a reference tool only — not a saved record.

Annual MVR vs. annual review

These are two separate requirements that are often confused. The MVR inquiry is a request to the state DMV for the driver's driving record. The annual review is a carrier-conducted evaluation of that record, documented in the DQ file with a supervisor signature. Both must happen within 12 months of the previous occurrence. The MVR must be obtained before the review can be completed.

Which states to query

MVRs must be obtained from every state in which the driver held a license during the past 12 months. Most drivers only have one state to query; drivers who recently moved or upgraded their license may have two. The annual MVR is separate from the initial 3-year multi-state inquiry done at hire.

Before you use this template

Treat this page as a working checklist, not a substitute for your carrier's written policy. Add your company name, DOT number, driver name, dates, and the name of the person completing the review before filing a copy. If a checklist item does not apply, mark it that way and note why; a blank field is harder to explain later than a short, dated note.

Keep the completed copy with the underlying evidence: query confirmations, MVR receipts, medical certificates, test results, signed acknowledgments, or other documents named in the checklist. Do not backdate missing records. If you discover a gap during a self-audit, correct it on the actual correction date and keep a note showing what changed.

For multi-driver fleets, save one completed copy per driver or vehicle record rather than keeping a single shared checklist. That makes later reviews cleaner and helps a new manager see exactly which file was checked, by whom, and on what date.

Notes

The MVR inquiry and the annual review can be done together but must be documented separately.
If MVR reveals a new violation, evaluate driver qualification status immediately.

Editorial notice: This checklist is an educational reference tool, not a legal document. Verify current regulatory requirements with FMCSA and a qualified compliance professional before relying on this template.